Grant Programs Required to Submit Quarterly Reporting
The following grant programs are subject to quarterly reporting and grantees awarded under these programs must comply with the reporting requirements once all required onboarding is complete and the awarded grant is in Approved status:
- SLFRF Broadband Infrastructure
- Capital Projects Fund
- SLFRF Drinking Water Projects to Support Increased Population
- SLFRF Georgia Investments in Housing
- SLFRF Hospital Improvements for Disproportionately Impacted Communities
- SLFRF Improving Neighborhood Outcomes in Disproportionately Impacted Communities
- SLFRF Negative Economic Impact
- SLFRF Public Safety and Community Violence Reduction
- SLFRF School Based Health Centers
- SLFRF Victim's Services
- SLFRF Water Sewer Infrastructure
Grantees must complete the mandatory reporting survey for the following quarters in order to fulfill the reporting requirements placed upon the State of Georgia by the United States Department of the Treasury. Awardees should prepare for these reports after completing all required onboarding steps to ensure the information is available for timely reporting by the 15th of each month following each quarter.
Quarter 1: January-March (Due April15th)
Quarter 2: April-June (Due July 15th)
Quarter 3: July-September (Due October 15th)
Quarter 4: October-December (Due January 15th)
Please note that due dates are subject to change based on review and submission needs.
Required Programmatic Data
Grantees will receive an email from Survey Monkey Apply, OPB's reporting tool, for mandatory quarterly reporting data as required by Treasury in the Compliance and Reporting Guide for each grant program. OPB may add additional metrics to the Treasury requirements where relevant. More details regarding the updated tool are forthcoming. OPB will conduct reporting training prior to the next deadline and grantees can continue to check the For Grantees webpage for reporting updates.
It is the responsibility of the prime subrecipient to submit accurate and timely reports. Subrecipients who coordinate with contractor or subawards for reporting should establish a regular reporting framework to ensure the information is regularly available to the subrecipient for reporting purposes. It is crucial that your account contacts remain up to date to ensure that the reports are sent to the appropriate authorized representative. You may update an authorized user within the organizational profile in GeorgiaGrants or you may fill out this form. Additionally, we encourage all subrecipients to work with your IT to whitelist OPB and Georgia Grant email addresses.
Davis-Bacon Reporting and Additional Requirements
Davis-Bacon: Davis-Bacon prevailing wage requirements DO apply to projects funded with State Fiscal Recovery Funds with a total project cost (total cost of the project, not just the grant award from State Fiscal Recovery funds) of $10M or greater. All grantees with applicable projects with $10M or greater in total project costs are required to comply with the Davis-Bacon prevailing wage requirement and certify that they are in compliance during quarterly reporting. Projects that do not certify with compliance do not meet this requirement and will not be funded.
Davis‐Bacon specifies the prevailing wages, including fringe benefits, which are determined to be prevailing for the described classes of laborers and mechanics employed on construction projects of a similar character in the localities specified therein. Recipients will have two options with regards to complying with this requirement in their quarterly report:
1. Certify that the project with a total project cost of $10M or greater complies with Davis Bacon
2. If the project does not certify Davis Bacon, as an alternative, they must complete and upload ato include:
- The number of employees of contractors and subcontractors working on the project
- The number of employees on the project hired directly and through a third party
- The wages and benefits of workers on the project by classification
- Whether those rates are less than prevailing
Also for projects funded by State Fiscal Recovery Funds with total project costs over $10M, one of the following will be required:
1. A recipient may provide a certification that a project includes a project labor agreement, meaning a pre-hire collective bargaining agreement consistent with section 8(f) of the National Labor Relations Act (29 U.S.C. 158(f)).
2. If the project does not include a project labor agreement, the recipient will complete a Workforce Continuity Plan that details the following:
- How the recipient will ensure the project has ready access to a sufficient supply of appropriately skilled and unskilled labor to ensure high-quality construction throughout the life of the project, including a description of any required professional certifications and/or in-house training
- How the recipient will minimize risks of labor disputes and disruptions that would jeopardize timeliness and cost-effectiveness of the project
- How the recipient will provide a safe and healthy workplace that avoids delays and costs associated with workplace illnesses, injuries, and fatalities, including descriptions of safety training, certification, and/or licensure requirements for all relevant workers (e.g., OSHA 10, OSHA 30)
- Whether workers on the project will receive wages and benefits that will secure an appropriately skilled workforce in the context of the local or regional labor market
- Whether the project has completed a project labor agreement
Build American Buy America: Build American Buy America and AIS generally do not apply, but 2 CFR 200.322 notes that subrecipients should provide a preference for the purchase, acquisition or use of goods, products or materials produced in the United States (including but not limited to iron, aluminum, steel, cement and other manufactured products
For questions on mandatory quarterly reporting, please email us at [email protected].