Step 4: Vendor Management

Important: This is a two part process. Both parts of the process need to be complete in order for this onboarding task to be complete.

1. The grantee will submit the vendor form to the State Accounting Office (SAO)

2. SAO will process the information in approximately 2-3 weeks and return a vendor number and location to OPB to add to your account.

To facilitate payments to grantees, awardees must be registered as a vendor with the state and provide information to accept electronic ACH payments.

Already a state vendor/supplier?

  • Complete Sections 2-4 & 6 of the attached Vendor Management Form (VMF).
  • Driver’s license is NOT needed.
  • Section 3 must include the full bank account and routing number. Check only the 2nd box for “specific purpose.”  On that line, include “Grant Name.” (For Broadband, Water/Sewer, and Negative Economic Impact awardees this will be State Fiscal Recovery Funds. Please email your Program Specialist if you have questions on the name of your grant.
  • Section 4, select box “Other.”
  • Section 6, write in “__(Grant Name)__  Validate Existing Bank Account.” Example, Broadband State Fiscal Recovery Fund Validate Existing Bank Account"
    • Please refer to the award email that was sent out from GeorgiaGrants for the appropriate Grant Name or email your Program Specialist 
  • Submit VMF form to [email protected]. (Submitting to personal emails will delay processing.)

Need to register as a state vendor/supplier?

  • Complete a Form W-9 (2018 IRS Updated version found at www.irs.gov or attached).
    • All sections should be complete.
    • Ensure your TIN/EIN number is correct.
    • Date of signature must be within the past 12 months. 
  • Complete the attached Vendor Management Form (VMF).
    • Complete Sections 2-4 only.
    • Driver’s license is NOT needed.
    • Section 3 must include the full bank account and routing number. Check only 2nd box for “specific purpose.” On the line, include the grant name indicated in the award email that sent out from GeorgiaGrants or email your Program Specialist 
    • Section 4, select box “Add new bank account.”
  • Submit VMF and W9 forms to psve[email protected](Submitting to personal emails will delay processing.)