Step 3: Vendor Management

Please note this is a multi-step process. Once all steps are complete, all forms must be emailed to [email protected].

IMPORTANT: All signatures on all forms must be wet or Adobe verified otherwise SAO will not accept the form.

Step 1: Vendor Management Form

All applicants must download and complete the vendor management form found here 

Instructions:

Already a state vendor/supplier?

• Download the Vendor Management Form (VMF).
• Complete Sections 2-4 & 6 of the Vendor Management Form.
• Driver’s license is NOT needed.
• Section 3 must include the full bank account and routing number. Check only the 2nd box for “specific purpose.”  On that line, include “[Name of Grant Program].”
• Section 4, select box “Other.”
• Section 6, write in “[Name of Grant Program] - Validate Existing Bank Account.”
• Save and upload the completed VMF form.

Need to register as a state vendor/supplier?

• Download the Vendor Management Form (VMF).
• Complete the Vendor Management Form (VMF).
  • Complete Sections 2-4 only.
  • Driver’s license is NOT needed.
  • Section 3 must include the full bank account and routing number. Check only 2nd box for “specific purpose.” On the line, include the grant name, "[Name of Grant Program]"
  • Section 4, select box “Add new bank account.”
• Save and email the form along with the W-9, Voided Check, and Bank Verification Letter to [email protected]

Step 2: W-9

Please follow the instructions below carefully. Failure to complete this process will result in an incomplete application.

Instructions:

• Complete a Form W-9 found here (https://www.irs.gov/forms-pubs/about-form-w-9)
  • All sections should be complete.
  • Ensure your TIN/EIN number is correct.
  • Date of signature must be within the past 12 months.
• Email completed Form W-9 to [email protected]

Step 3: Voided Check

Please follow the instructions below carefully. Failure to complete this process will result in an incomplete application.

Instructions:

• SAO requires a voided check to accompany the Vendor Managment Form and W-9.
  • Address should match that on the VMF.
  • Ensure your routing number matches.
  • Date of check must be within 30 days.
• Email completed Voided Check to [email protected]

Step 4: Bank Verification Letter

Please follow the instructions below carefully. Failure to complete this process will result in an incomplete application.

Instructions:

• SAO requires a bank verification letter to accompany the Vendor Managment Form and W-9.
  • Letter must include your TIN/EIN number; ensure that it is correct.
  • Ensure that account number matches.
  • Date of verification letter must be within 30 days.
• Email completed Bank Verification Letter to [email protected]

IMPORTANT: All signatures on all forms must be wet or Adobe verified otherwise SAO will not accept the form.